Under general supervision the Mail and Warehouse Clerk performs routine, repetitive mail processing and warehousing work as well as clerical duties of a moderately complex nature. The Mail and Warehouse Clerk works on a rotational basis within the department, performing a variety of functions such as Mail Clerk, Stock Order Filling Clerk, Service Centre Courier and Receiving Clerk.

Mail Clerk

• Sort incoming and outgoing mail.
• Perform interdepartmental mail runs according to the delivery schedule.
• Hand stuffs envelopes.
• Runs outgoing mail through postage machine.
• Prepare payment requisitions.
• Assist with department reception.
• Perform other duties as assigned.

Stock Order Filling Clerk

• Participates in the semi-annual physical inventory reconciliation process.
• Receive orders from Receiving Clerk and fills orders in accordance with procedures.
• Picks and packages items and places in designated area for delivery/pick up.
• Prepare shipping labels and contacts carriers for pick up.
• Assist the Senior Mail and Warehouse Clerk with large volume distributions.
• Prepare end-of-day mail manifest for Canada Post and deliver mono(s) to loading dock.
• Perform other duties as assigned.

Service Centre Courier

• Pick up mail from the Post Office and cancelled cheque register.
• Pick up and delivers Rates Appeal Documents in accordance with prescribed schedule.
• Pick up, delivers and sorts mail and supplies to all Winnipeg Service Centres and Plessis Road according to the delivery schedule.
• Sort mail and supplies for all MPI locations.
• Accurately maintains daily mileage reports and submits at month end.
• Monitor and maintains vehicle fuel levels on a regular basis.
• Washe vehicle each Friday or as required.
• Operate vehicle safely and prudently.
• Perform scheduled check-ins in accordance with work alone procedures.
• Perform other duties as assigned.

Receiving Clerk

• Participates in the semi-annual physical inventory reconciliation process.
• Prepare inventory requisitions/non-stocks to maintain inventory of departmental stock and shipping supplies.
• Receive incoming shipments. Checks shipping bill and packing slip for accuracy.
• Performs close out procedures for complete requisitions/orders.
• Stock inventory items on designated shelving. Rotates stock to ensure oldest is assigned first.
• Bags and weighs Priority Post for processing.
• Process outgoing priority post and other transfer company items.
• Complete end of day manifest for Canada Post.
• Maintain log for incoming courier shipments and registered mail.
• Review payment requisitions for accuracy.
• Assist with department reception.
• Perform other duties as assigned.

Education:

• High school diploma or equivalent.

Experience:

• One year practical experience in an office environment.
• One year of related, progressive experience in an inventory control and/or mailroom environment is an asset.
  

Technical Knowledge and Skills:

• Ability to learn assigned tasks readily.
• Ability to adhere to an established office routine.
• Intermediate ability to work effectively as part of a team.
• Handles multiple tasks and prioritizes assignments to meet deadlines.
• Ability to work independently and under pressure in a fast-pasted environment.
• Ability to work with accuracy and attention to detail.
• Maintains confidentiality.
• Working knowledge of MS Office including Word, Excel and SharePoint.
• Working knowledge of departmental policy and procedures.
• Knowledge of inventory control practices and Lawson inventory system.

• Candidates must have a full, valid class 5 driver’s licence 
• Must adhere to safety equipment requirements, including forklift and pallet operations. 
• Required to wear safety shoes and other personal protective equipment. 
• Ability to work various shifts 7:45 AM – 3:45 PM, 8:00 AM – 4:00 PM 

Health benefits

We offer a comprehensive health benefits program that includes:

• flexible health, dental and vision plans
• health spending account
• travel health coverage
• other extended health benefits such as ambulance, massage and physiotherapy

Financial security

In an effort to support financial security, we offer:

• registered pension plan
• group, dependent, and optional life insurance coverage
• sick leave to cover short-term disability
• long-term disability

Wellness

We offer programs that focus on how to better achieve a balance between work and personal commitments, as well as maintain a healthy workplace culture. This includes:

• vacation entitlement
• maternity, parental and adoptive leaves
• bereavement and family responsibility leaves
• employee and family assistance program
• mental-health programming
• onsite employee gym facility (Cityplace)
• discounted gym memberships
• wellness account

Diversity and inclusion

Manitoba Public Insurance believes that diversity and inclusion strengthens us. We consider ourselves to be a barrier-free organization where individual values, beliefs and practices are respected and appreciated for the diversity they bring to our work life.

Employee recognition

It’s important to recognize our employees for their contributions. Not only do we recognize employees as they achieve milestone years in their careers, we also have several outlets for leaders and peers to reward each other for work well done.

Professional development

We want our employees to grow, which is why we offer support in keeping their skills up to date. We offer in-house training, professional development and an educational assistance program.

Safety and health

In an effort to encourage a safe and healthy work environment, we offer various safety, health and workplace policies and programs along with technical expertise and assistance to support employee activities in safety and health.